Market Week is Here: Your Heartland Retail Import Checklist

If you're headed to Atlanta, Dallas, or any apparel market this week, you're about to come home with a stack of wholesale orders. And if you're on Heartland Retail, I have good news: you don't have to spend your weekend typing them all in.

I've been quietly building MyMarketOrders to solve this exact problem—and my wife's been testing it in her boutique for months. The Heartland Retail integration is ready.

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The Problem We're Solving

You know the drill. You come home from market with 25, 50, maybe 75 orders from different brands. Each one needs to be entered into Heartland Retail manually—creating vendors, setting up grids, entering every color and size combination, typing in costs and retail prices, building the purchase order.

It takes forever. I've watched my wife spend entire weekends on data entry instead of getting the store ready for new arrivals.

MyMarketOrders automates that entire process. You export your orders from Joor, NuOrder, or Faire as Excel files, upload them to MyMarketOrders, review everything, and hit import. Done.

If you don't have an account yet, sign up here—it takes about 2 minutes. Then come back to this checklist.

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Before You Leave for Market

1. Connect Your Heartland Retail Account

Head to Settings → Connections and add your Heartland Retail API token. Takes about 2 minutes. If you're not sure where to find your token, we have a quick guide in the app.

2. Check Your Custom Fields

Here's something I learned the hard way: every Heartland Retail account has different custom field IDs for Color and Size. MyMarketOrders now auto-detects these when you connect, but it's worth confirming they mapped correctly. You'll see a "Configure Fields" button if you need to adjust anything.

3. Know Your Export Process

While you're at market, you'll be placing orders through Joor, NuOrder, or Faire. Each platform has a slightly different export process:

• Joor: Orders → Export → Excel
• NuOrder: Order History → Export → XLSX
• Faire: Orders → Download Order Details

The key is getting the Excel file with all the line item details—style numbers, colors, sizes, costs, quantities. If you're not sure how to export, we have step-by-step guides for each platform.

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At Market

Write your orders like you normally would. The beauty of this workflow is that nothing changes at market—you're still using the same platforms, working with the same reps, placing orders the same way.

The magic happens when you get home.

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When You Get Home

1. Export Your Orders

Log into Joor, NuOrder, or Faire and export each order as an Excel file. I usually do this the night I get back while everything is fresh.

2. Upload to MyMarketOrders

Drop the Excel file into MyMarketOrders. The system automatically detects which platform it came from and parses all the line items.

3. Review Before Import

This is the part I'm most proud of. You get a full review screen showing:

• Every item that will be created
• Vendor name (you can edit the formatting)
• Ship dates (pulled from the order or set manually)
• Cost and retail prices (with markup calculator if retail is missing)

Nothing goes into Heartland Retail until you confirm.

4. Import

Hit the button. MyMarketOrders creates:

• The vendor (if new)
• Product grids with proper Color/Size dimensions
• Individual items with all the details
• A purchase order tied to everything

A 25-item order that used to take me 45 minutes now takes about 90 seconds.

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What's Actually Happening Behind the Scenes

I debated whether to share this, but I think it helps explain why this works well:

When you import, MyMarketOrders checks if you already have that vendor in Heartland Retail. If so, it uses the existing one. If not, it creates a new vendor record.

Same with product grids. If you've ordered the "Tiffany Skirt" from a brand before, the system can find your existing grid and add any new color/size combinations—if you tell it to. Or if you prefer, it can create a fresh grid for this season. You're in control.

This means your Heartland Retail stays clean—no duplicate vendors, no orphaned products.

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A Note on Formatting

One thing I've added recently: you can choose how item names appear in Heartland Retail. Some brands export in ALL CAPS (looking at you, Joor). You can keep it that way, convert to Title Case, or use lowercase—whatever matches your store's style.

Same goes for vendor names. Small detail, but it matters when you're browsing your inventory later.

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What's Next

I'm working on Shopify support for those of you not on Heartland Retail. Product imports are already working—you can bring in all your items with variants, inventory levels, and vendor info. I'm currently building out the purchase order feature to make that flow complete as well.

If you want to know when Shopify is fully ready, drop your email below.